Gratuity/Tips
To take a Gratuity/Tip and apply it to a specific Provider, we recommend the use of "Products":
Create "Gratuity" Product
You will first need to add "Gratuity" or "Tips" to your products list in ChiroSpring
Go to Billing - Products (not product folder)
Click on the Blue "Action" Button on the lower right side of the page
Click "Add Product" as shown below:
A pop up will appear where you can add the following details:
Product Name
Description
Retail- type in 0.00 *You must type in 0.00 in the Retail price field or it will not let you save.
Do not add anything for Cost.
Click on the "Apply Tax" switch to turn off taxes
Click SAVE.
Now you can make a product sale for the Gratuity and adjust the gratuity amount as needed!
To Charge for Gratuity
You can add the "Gratuity" product during checkout at the cash register, or directly from the patient menu.
From Patient Menu
From the Patient Menu, select "Add Product" (see above image).
Next search for "Gratuity" at the top. Then edit the price as shown below. In this example we have edited the price to $5.00.
- Enter Date of Service
- Seller: *This is where you select name of the Provider receiving the Gratuity/Tips
- Type in any comments if needed
Mark the Appropriate Payment information on the left side. *If payment was collected prior to making product sale, check "No New Payment"
Fill any other information as necessary
Click SAVE.
*Make sure to select the earning provider as the "seller" as shown above to make sure tips are logged accurately and reflect on the correct providers earnings.
To take a Gratuity/Tip and apply it to a specific Provider using Fee Slip or Add a Claim:
Adding to Fee Slip
You can add a Tip when making your fee slip
Under Procedures: Click on Billing Groups
Select Miscellaneous Services
Under Search Procedure type: TIP ( type in all CAPS)
Select TIP
Ensure the TIP is changed to No Insurance Bill
You will need to Point Diagnosis. It does not matter which one you point.
Under Summary, you will want to change the amount of the TIP
Save
In the Claim history it will look like this:
Ensure to go into the Pending claim folder and Complete the Claim for the Tip to remove it out of pending.
Patient Menu - Add Claim
Choose Blank Claim
Choose Non Insurance Claim
Enter Date of Service in Box 14
In Box 24; Add New Procedure
Type in Date of Service
Box D; Type in TIP ( all capital letters)
Select General Clinic Plan (even if charge Amount is $0.00)
In Box F; Type in Amount of Tip
In Box E Add Diagnosis; This can be anything, but a diagnosis must be entered (only 1 needed)
Select Earning Provider in Drop Down Menu
Click Add
This will take you back to the claim
In Box 33; Type in Provider who received the Gratuity/Tip
Using the Blue Action Button at the bottom right of the page, Save Claim
Go to the Pending folder and complete the claim.
This is how it appears in the claim log
This is how it appears in the claim history
